The HR Advisor will be responsible for supporting the HR Team/Function, working closely with the relevant HR Consultants and the other HR Advisors.
The intention is that this position will become an effective team member, building good working relationships with internal clients and all relevant external providers, and carrying out all responsibilities whilst ensuring that budgets are managed and used effectively throughout the year.
Key responsibilities will include:
Provide first line support to the business (telephone/email queries etc) and then escalate to the HR Consultants as and when necessary.
Provide general support and administration to the relevant HR Consultants.
Produce all contracts of employment, secondment terms and any changes to existing terms and conditions.
Complete required documentation with regards to leavers and retirees and liaise with the business as necessary.
Ensure that all copies of documents are emailed/posted as appropriate and work with the Operations Supervisors to ensure that all relevant managers/depts around the business are informed where relevant.
Input and maintain starter, leaver, salary and ad-hoc changes on Empower and KNet Contacts database. Follow set standards to ensure data integrity.
Create and maintain personnel files.
Keep payroll log and work to monthly payroll cut off deadlines liaising closely with the Payroll team as required.
Provide ad hoc, weekly and monthly reports as required.
Administrate all leave systems, including annual leave, compassionate leave, sickness and maternity/paternity leave. Referring exceptions to the HR Consultants.
Ensure that Company policies are adhered to and records are maintained.
Provide additional support to the team and the business during peak times (Performance Track, Salary Review etc).
Provide adhoc support as required to the Recruitment team (arranging interviews, attending assessment centres and careers fairs etc) and the Learning and Development team (providing administration assistance and assisting in the booking of courses etc).
Work closely with the other HR Advisors to ensure compliance of HR procedures and to provide cover in times of absence, holiday and workload.
Ensure that timescales are met.
Be aware of Data Protection issues and legislation.
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